How to Plan and Schedule Wedding Transportation

Show your appreciation for your wedding party and guests with coordinated transportation. Booking rental vehicles offers a way to ensure everyone arrives at the correct location on time. Have peace of mind when you follow these steps to book stylish, comfortable and safe rides!

1. Determine How Many Guests Need Transportation

Include a “Would you like coordinated transportation?” question with your wedding invitations. Your guests can RSVP by a deadline so you know how many rental vehicles you’ll need. 

Want to offer transportation to select family members and guests who traveled from out of town? Contact those guests and ask if they’d like a ride to your wedding. You can delegate this task to a friend, family member or wedding coordinator to save your time while you prepare for the big day.

2. Book Your Wedding Transportation in Advance

Use BusRates to find the perfect rental vehicles. Our directory provides an easy and convenient way to connect with bus rental providers in your area. You can get straightforward pricing without hidden fees for a stress-free experience throughout the wedding planning process. 

Browse various bus types for your wedding crew and guests. A rental charter bus offers a premier ride with spacious seating and luxurious amenities — enjoy accommodating 30 to 61 passengers when you choose this option. 

3. Coordinate the Best Transportation Timeline 

Create pickup and dropoff locations for your wedding crew and guests. Look at a map to see if any of the locations are near each other. Based on the addresses, you can strategize the most scenic or efficient route drivers should take to reach your wedding venue on time. 

It might be best for some rental vehicles to drive to multiple spots, whereas some farther away locations may only need one designated shuttle. Delegate this map and timeline coordination to a friend, family member or wedding coordinator. 

4. Communicate Your Transportation Plans 

Call your list of hotels, accommodations and venues to confirm the rental charter buses can drive onto the properties. Receive helpful tips about ideal parking lot areas to load and unload guests. 

Appoint a point of contact for drivers in case they have any questions or need to provide updates. Lastly, share the pickup times with your guests via a wedding website, printed cards at the hotel check-in desk or a phone number.

5. Enjoy the Ride of a Lifetime!

Have a wonderful day saying “I do” while surrounded by your friends and family. Ensure everyone gets home safely with local bus rentals found using our online directory of cities. To discover pricing options, request a quote today!